At TAI we are dedicated to the success of our clients and to that end, consider ourselves partners to our clients, not vendors. Backed by more than three decades of proven success and a client-focused approach, our full-service offering allows for exceptional efficiency and project excellence.

We have built a record of consistency and stability by holding close to the following two principles:

• Focus on client success to develop long-term partnerships.
• Develop a company culture that attracts and retains the most dedicated and talented workforce.

From engineering, technical and construction services – our customizable teams leverage first-hand knowledge of not just our client industry, but also its inner workings. This commitment to our clientele has been recognized both locally and nationally – Baltimore Business Journal has awarded us its Fastest Growing Companies designation whereas Engineering News Record (ENR) named TAI a top-20 design-build firm for manufacturers.

Who Is TAI?

Founded in 1989, TAI is a nationally recognized design-build firm with 16 specialized divisions and a workforce that can mobilize to support the most extensive client footprint. Consisting of 285 diverse employees, our company is comprised of engineers, design support, construction management and tradesmen, manufacturing maintenance support and administrative personnel. Our collaborative culture promotes career growth, stability and flexibility. And as a result, our tenured staff are emboldened to bring forth cutting-edge solutions to your industry’s challenges.

Job Summary

Our home office is looking to add an Accounts Payable Specialist to replace one of our longest tenured members who has recently retired. This individual will enter and process vendor bills, expense reports, and credit card transactions. Will also resolve A/P issues and perform tasks associated with sales tax reconciliation and payments.
What You'll Do:

• Code vendor invoices data entry into the accounting system.
• Manage processing 100 to 150 vendor invoices for approval and payment.
• Verify the accuracy of vendor statements and update vendor information as needed.
• Record and reconcile corporate credit card transactions and statements.
• Maintain detailed records of checks, credit card payments, and ACH bank transactions.
• Organize and manage accounts payable files and documentation.
• Reconcile and process, sales tax payments and assist vendors regarding sales tax-related inquiries.
• Provide prompt and courteous assistance to vendors, customers, colleagues, and management.
• Code and process expense reports through the accounting system, overseeing payments.
• Ensure bills and expenses are paid promptly while adhering to departmental procedures.
• Address inquiries from vendors and employees regarding bills, expenses, and check requests, assisting with discrepancy resolution and resolving Accounts Payable issues.
• Execute daily processes and controls, ensuring company policy and procedure adherence.
• Handle administrative tasks to support the AP/Finance Department effectively.
• Assist with special projects as required and perform additional duties assigned by management.
• Secondary responsibilities may involve various bookkeeping tasks, including timesheets, service tickets, reconciliation work, and support for all company accounts receivable and accounts payable functions.

Your Background Should Include:

• Minimum of two years of prior experience in Accounts Payable roles.
• A high school diploma or equivalent is required; an associate's or bachelor's degree is preferred but not required.
• Intermediate to advanced proficiency with Microsoft Suite and Excel, including report generation and formatting skills.
• Proficient in using Quickbooks.
• Familiarity with fundamental bookkeeping and accounting principles.
• Excellent written and verbal communication skills.
• Willing and able to adapt and learn new systems.
• Excellent time management skills with the ability to multi-task, prioritize, and meet deadlines.
• Must be self-motivated and capable of independently completing routine tasks without constant supervision.
• Demonstrated capability to handle confidential information with discretion and trustworthiness is essential.